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My mission as a wedding photographer is to help happy couples celebrate life's biggest joys with high quality photos and a dang good time. I believe the experience is just as important as the photos and that you deserve beautiful, lasting memories.

Hey!! I'm Gabriella.

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10 Questions to Ask Wedding Vendors Before Booking

When planning your wedding, selecting the right wedding vendors are crucial. You are building a team of people to entrust the entire vision of the day you and your partner have dreamt about, and that is no small thing! Building your vendor team can seem like a huge overwhelming task … and it kinda is, especially with so many options out there these days. So here are 10 questions to ask wedding vendors before you hire them! These questions will help you simplify the process so you can build a team of vendors you love and trust to help you make all your wedding day dreams come true! 

1. Can You Share Recent Examples of Your Work?

Your photographer will capture the essence of your special day, preserving those moments forever. Don’t just go off their Instagram grid (and follower count …)! You want to see a full gallery from a recent (key word: recent) wedding, not just the highlights found on social media. This will show how the photographer handles different lighting situations, what their style looks like across the board and how they capture a complete wedding story.

2. Do You Have Liability Insurance?

Many venues require vendors to have liability insurance. It’s good to confirm this upfront to avoid any last-minute surprises!

3. What’s Your Payment Structure?

Understanding the payment structure from the start helps you plan your budget effectively. Ask about deposit requirements, payment timelines and accepted payment methods. If you find a vendor with a bigger package price who has a payment plan that feels manageable over the course of your engagement (or who has flexible payment options), you may be able to stretch your budget farther than someone who requires large chunks of money. 

4. What’s Your Backup Plan?

While it’s not a fun topic, it’s essential to know what the vendor’s backup plan is in case of emergencies. This includes backup equipment and contingency plans if the vendor is unable to attend, or even how they handle bad weather or other unexpected delays and changes. If your florist is a solo team and gets sick the day before your wedding, who shows up to create the giant floral arbor you’ve been dreaming of?! It’s good to be prepared.

5. What Are Your Travel Fees Like?

Travel fees can vary significantly between vendors. Some vendors charge travel fees, some don’t. Some of them charge a flat rate, some charge by mileage. Discuss this early to understand how travel expenses will impact your budget. Again, it’s all about getting all the unexpected and unknown things flushed out so you can make the best decision for your big day! 

6. What Are Your Overtime Fees and Policy?

Wedding schedules sometimes run later than expected. It’s important to ask your vendors about any overtime fees, especially if you are booking a package with set hours (ie. a 10 hour wedding photography package.) You may also have a chance to add on hours with some vendors, so it’s a good idea to ask about when and how you can do that, and what the cost of the extra hours might be! Knowing this will also help you optimize the wedding timeline, too. 

7. What’s Your Favorite Part About Your Job?

This question is rarely asked but gives you such great insight into who the vendor is and why they love what they do! A vendor who is passionate about their job will show genuine enthusiasm for their work when they answer and give you a peek into who they are as a person, not just a vendor and we love that! Bonus points if their favorite part of a wedding day might resonate with yours, that’s always such a great thing! 

8. Which Package Do You Recommend for Our Day?

Your vendors are experts in their field and have seen countless weddings. When you talk to them about how you want your wedding day to look and feel, they will be able to tell you what package of theirs can make that happen. If their recommendation is out of your budget, you can always work backwards to see how they can make your vision come alive with the budget you do have. 

9. Is There Tax?

This is a not-so-fun question, but can really help you hone in on what you are spending and get rid of any surprise costs. For example, as a wedding photographer in Pennsylvania, I have to add state sales tax to my Pennsylvania wedding packages. It stinks, but is part of life, and it’s important to know about that ahead of time. 

10. What do the wedding planning process and wedding day look like, from your point of view?

Ask for a detailed rundown of what the planning phase entails for the vendor and what the wedding day will look like from their perspective. This helps clarify expectations on both sides, and ensures a smooth process! Some photographers are really involved in the planning process, talking to you regularly, connecting with your other vendors. Others may be less so! Some vendors may only touch base with you a few times or exclusively communicate with your wedding planner or coordinator. In addition, if you show up on your wedding day expecting your florist to be accessible and able to make on-the-fly changes but they typically run around behind the scenes and keep to themselves, you’ll want to know that! No matter what the circumstances, you don’t want any surprises on your big day. And every vendor in every facet of the wedding industry works differently. 

I hope these 10 questions to ask your wedding vendor help you feel more confident in your wedding vendor search. (And if you’re looking specifically for a photographer, check out this blog about how to find the perfect photog!) Though it may seem daunting now, it can be such a fun process and these should help you feel extra prepared going into the conversations. There are wedding vendors out there who are just perfect for you and the vision you have for your wedding, and you deserve to find them!

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- Melissa & Johnnie

“Gabriella was absolutely amazing!!! Words cannot even describe how perfect she was, but I’ll try my best. Right from the beginning, I knew she was the one. She was so caring, calming, organized, and just a genuinely happy person. She made me feel even more excited for my wedding. She was so helpful throughout the entire process right down to the big day. AND THE PICTURES - OH MY GOD. They are absolutely breathtaking and she definitely tells the story of your day in the most perfect way. She captures every precious moment while having a smile on her face the whole time she’s with you. I can’t say enough amazing things about her. I would absolutely recommend her to anyone looking to have the BEST photographer for any occasion. We had such an amazing experience with Gabriella and we can’t thank her enough!”


- Aaron & lydia

Gabriella is the BEST photographer and we could not have asked for anyone better to capture our proposal! I had intentions of interviewing multiple photographers, but after seeing her work and talking to her over the phone, I immediately booked with her. Her passion for photography is so evident. She goes above and beyond to make your shoot about YOU. She does a great job of taking control and guiding you with poses that you will love, and her candid shots are unbelievable. She had a smile on her face the entire time and we felt like a close friend was there doing this for us. Would recommend her 100 times out of 100!

Gabriella was absolutely amazing. She made the photography session so easy and effortless. Her personality is so warm and inviting, she made us feel so so comfortable during these pictures. Gabriella went above and beyond for us and I’m so grateful my significant other found her as a photographer. I would highly recommend!


- Alex & mike

Gabriella is not only an amazing photographer, but she is an amazing person! She was incredible to work with and made everything from our engagement photos to our wedding day extremely easy. She really understands your vibe and does everything she can to help make that come true! My husband is extremely camera shy, but he was so comfortable with her and the photos were amazing!


- kevin & riya

Gabriella is the BEST photographer and needless to say she went above and beyond our expectations! She was hired by my fiancé for our surprise proposal and she did a phenomenal job at capturing every single detail of it. She made our lives easy by understanding us, our personality, the way we wanted to be captured and she did just that! From showing us every beautiful inch of Longwood gardens to telling us about different poses to capturing the beauty and essence of nature! She made my dream come true with these beautiful pictures. We spent 2 hrs with her and there was sign of rush of ending the session and it was more like whatever we felt in the moment which is what I truly enjoyed. She sent us our sneak peak pictures the day off just several hours later and needless to say not only did our jaws dropped but every single person who viewed those pics while asking who the photographer was! We proudly share her information with every member of our family and friends because she truly deserves the best❤️ Thank you Gabriella for capturing the most beautiful and intimate moments of ours and We can’t wait to work with you again!


- brandon & nasia

Gabriella captured our special moments perfectly! She photographed our proposal, Holud night before the wedding, and wedding day. She was very easy to work with and always communicative and responsive. She was able to handle a 300 person wedding with ease and always got the shot. I've only seen the sneak peek from our wedding weekend but I am already in love with the pictures. She truly captured the joy and happiness of the weekend through her photos, which I will treasure forever. She is also just a genuinely kind person, which makes working with her even better :) Highly recommend.